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Payment Procedures
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The Community contribution is granted exclusively
on reimbursement of the actually incurred expenses,
supported within the framework of the project
and in compliance with the submitted financial
plan.
The partners will have to address to the Lead
partner a request for reimbursement of the expenditure
carried out, with necessary certification. The
requests for refunding are accompanied by the
discharged invoices, or the accounting records
of equivalent convincing value. Each invoice or
equivalent accounting record will have to be identified
in the accountancy of both the partner and the
Lead partner.
The Lead partner will have to collect the received
requests and present them to the Managing Authority
as a single request for the project, including
certifications of the expenditure transmitted
by the national coordinators. The Lead partner
has to keep certifications of the expenditure
and the supporting documents up to three years
after the payment of the balance to the Paying
Authority by the Commission.
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Requests for reimbursement:
Reimbursement requests are submitted by
the Lead Partner, and are transmitted
by him/her to the Managing Authority,
through a single request.
These requests must be accompanied by
a copy of certifications of the expenditure
established by each Member State for the
parts of the operation running on the
territory and by a progress report of
the project.
Once the payment requests received, the
Managing Authority will transmit them
to the Paying Authority. After checking,
the Paying Authority will then pay the
corresponding ERDF amount on the current
account of the Lead partner who will distribute
this amount among the partners on the
basis of certified expenditure transmitted
by each partner. This procedure will be
used for each intermediate payment and
the final balance.
The Paying Authority is committed to the
fact that the Lead partners receive their
reimbursement as soon as possible.
The reimbursement of the expenditure engaged
by the partners of the project will depend
on the availability of the funds on the
single account of the programme. If the
funds are missing, the Paying Authority
will have to wait until the Commission
makes other payments before being able
to carry out the requests for reimbursement.
As for the national co-financings, they
must be put into place according to the
procedure defined in the "Convention
interpartenariale" and the "Fiche
projet". With regard to Italy, the
national cofinancing is entirely assured
by the State; thus, reimbursement takes
place at the same time as ERDF reimbursement
and after the presentation of an addressed
request, by each Italian partner, to the
"Ministero delle Infrastrutture e
dei Trasporti".
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Supporting documents to be submitted to the
Managing Authority by the Lead partner:
- Project progress report
- Copies of national certifications from
the invoices
Reimbursement
- the various phases for operations approved
in 2004
The reimbursement requests can be addressed
to the Managing Authority according to
the following rates of execution:
- Expenses carried out = 10% of the
total budget
- Expenses carried out = 30% of the
total budget
- Expenses carried out = 50% of the
total budget
- Expenses carried out = 80% of the
total budget
- Expenses carried out = 100% of
the total budget
Budget
total = ERDF + national component
Reimbursement
for operations approved in 2005
In order to address a reimbursement
request to the Managing Authority, it
has to reach an amount of at least 25.000
Euros, resulting from the annexed certified
expenses:
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Secrétariat Technique
Conjoint
Programme Interreg IIIB MEDOCC
Lungotevere Thaon di
Revel, 1 00196 Roma - Italia
Tel. +39.06.3220618 +39.06.3236178 - Fax +39.06.3204932
stc.medocc@infrastrutturetrasporti.it
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Requests
must be introduced to the Managing Authority according
to the following calendar:
- within 28 February of every year (28th of February
included)
- within 31 May of every year (31st of May included)
- within the 30 September of every year (30th of
September included)
- within 30 every November year (30th of November
included). |
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For
a refunding request to be accepted and evaluated, the
following conditions must be satisfied:
1. The request has to be sent either in electronic
format or in paper copy;
2. An original copy of the request must be sent
by mail with in appendix a copy of certifications of the
expenses declared in the request;
3. The request must be returned in its entirety
(all pages and all documents to be joined). It has to
be complete and dully signed where previewed;
4. For each expenditure the total amount will have
to be indicated as well as the allocation of this amount
among the various sources of financing;
Attention: the cost allocation among the various
sources of financing - ERDF and national cofinancings
- will have to respect the percentage defined in the project
plan. |
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